As we all know, meetings have many moving parts and good planning can help ensure your meeting is a success. Our Meetings, IT and Facilities teams can certainly help, but it's important for us all to know how to best engage these teams as well as our own responsibilities for hosting a meeting. Advanced notice and communication are key elements to our core values of Collaboration and Respect. Please review these tips before completing a Meeting Request Form.
For All Meetings
Please contact Stephanie Ayala ensure that the meeting room is reserved for the correct date and time and that there are no conflicts on the Office Calendar.
Please fill out the Meeting Request Form.
If you will need lunch, please fill out the Lunch for Meeting Request Form.
If your attendees will require a hotel stay please see the Hotel Reservations Info Sheet.
If your meeting is planned within the next two days, please contact Meeting Planning in person.
If your meeting starts before 8:30 am you will need to coordinate building and elevator access with operations by submitting a request to Facilities.
Beverage service (coffee & water), if requested, will be set and refreshed by the Meetings team.
If your meeting requires AV please submit a HelpDesk ticket to notify IT as soon as your meeting details are set.
The department hosting the meeting is responsible for returning the room to pre-meeting condition after the meeting concludes. This means returning all unused food and beverage equipment to their proper storage locations, clearing dirty plates of food and placing in the sink (cleaning crew loads the dishwasher,) turning off A/v equipment, returning chairs to orderly placement around the table, etc.
Comentários